Corporate Services


Corporate Services is the core of general administration and human resources management for Nongoma Municipality. It is considered as the main support department that is breathing life to the Municipality as a whole. It entails amongst others Human Resources Management and Administration, Registry and Record keeping, Fleet Management, Policy Review and Development, Legal Matters, Labour Relations, Committee Services, Management and Utilization of Municipal Facilities, Corporate Image of the Municipality, etc.

Municipal Policies and Procedures

The Department of Corporate Services is responsible for ensuring that proper policies and Work Procedure are in place for proper operations. A set of policies, procedures and by laws are in place and are reviewed annually and as need arises to ensure relevance to Municipal objectives as set out in the IDP.

Organisational Structure

Nongoma Local Municipality is operating according to Municipal Organogram which is adopted by the Council and it is further reviewed annually and as per need. It is the responsibility of Corporate Services Department to ensure that the process in initiated and carried through for development, review and implementation of the adopted Organogram. A copy of the adopted Organogram is as attached.

Registry

Municipal records are effectively and efficiently managed at the Registry which is the sub section of Corporate Services Department. The Registry is further tasked as a centralised internal and external communication channel for the Municipality.

Legal Matters

It is one of the functions of Corporate Services Department to provide legal advice and support to the Council. Since Nongoma Municipality is a small government entity this function was outsourced to a private firm of attorney who work in good harmony with the Municipality. Amongst others they are currently dealing with issues of land ownership and transfer, labour issues, legal opinion and advise and other relevant matters as deemed necessary.

Transport

Municipal Vehicles, Plant and Tools are under the custody of Corporate Services Department which is responsible for ensuring efficient and effective management and use as per Municipal policy and procedures.

Land Issue

A lot of uncertainty and unresolved issues from the past are surrounding issues of Nongoma Municipal land ownership and implementation of Municipal Land Use Management System (LUMS), as adopted by the Council. As a result the matter is one of the priority issues handled by Municipal Attorneys.

Municipal Facilities

This Department has a responsibility to ensure that Council immovable properties are efficiently and effectively utilised, maintained and managed. This include among others Municipal Offices, Public Toilets, Public Library, Public Halls. Cleaning and maintenance of these facilities on continuous basis is the responsibility of the Corporate Services Department. We are facing a challenge of shortage of office space and accommodative Council Chamber. This challenge is currently affecting our plan to grow. Further to that some of our offices are already over packed. We have accordingly responded to this challenge as a short term remedy a plan is already in implementation phase to convert basement parking into offices. Further to that as a long term response to the challenge we are working on proposed plan for building a new block of offices and Council Chambers.

Municipal Employment Equity

Corporate Services Department has a responsibility to develop and implement Employment Equity Plan. The plan is developed annually to predict how employment imbalances are to be addressed over a period of time. Municipal Employment Equity Plan is therefore taken into consideration whenever employment in done. We are still faced with a huge challenge to redress employment imbalances. Majority of women are employed mainly in two categories, that is, unskilled labour and junior administrative staff. Few women are employed in middle management positions. Only one woman is employed as a senior manager. On the other hand we still need to ensure employment of people with disabilities. We are closely monitoring employment of staff to ensure that we adhere to our Employment Equity Plan.

Municipal Employment Equity

Corporate Services Department has a responsibility to develop and implement Employment Equity Plan. The plan is developed annually to predict how employment imbalances are to be addressed over a period of time. Municipal Employment Equity Plan is therefore taken into consideration whenever employment in done. We are still faced with a huge challenge to redress employment imbalances. Majority of women are employed mainly in two categories, that is, unskilled labour and junior administrative staff. Few women are employed in middle management positions. Only one woman is employed as a senior manager. On the other hand we still need to ensure employment of people with disabilities. We are closely monitoring employment of staff to ensure that we adhere to our Employment Equity Plan.